XNotesPlus: Users Guide - Using the Address Manager
- Address Manager Functions
- Address Editor
- Printing Envelopes
Using the Address Manager
The Address Manager is a complete implementation under XNotesPlus of the
PalmOS's user interface to the Address database. You can edit entries
locally and upload them back to your PDA.
WARNING for users of any version previous to v3.5: In order to use the
Address Manager you must download your address database from your PDA again
(using the Pilot Tool feature), even if you've already done so in the past.
The Address Manager relies on some new features in the Pilot-Link software
in order to obtain category information. If you try to run Address Manager
using the old format of the xnaddress file, XNotesPlus may crash!
The dialog window for the Address Manager contains a scrollable list of
names on the left. On the right is a menu of available categories, just as
they are on your PDA. Selecting a new category will filter the names on
the left to only those entries in that category. Below the categories menu
is a menu for filtering the list of names even more. You can filter on the
last name field, first name field, or city or state fields. Below this menu
is a text field for entering a string to filter on in the selected field.
The string is case insensitive and does not have to be a complete word.
Below the Filter options is a text area with an XNotesPlus logo. Here is
where the complete contents of the currently selected Address entry is
displayed. Click on any entry in the list and this area is updated
automatically. If you deselect the current entry (ie no names are selected)
then an appropriate message is displayed here. Note that only one entry
from the list of names can be selected at any given time.
Address Manager Functions
At the bottom of the dialog are multiple buttons:
Envelopes
Opens the Print Envelopes dialog. Here you can print an envelope based
on the currently selected address and a predefied From address.
Close
Closes the Address Manager dialog.
Print
A message window opens prompting you to select the entries to print.
One or more entries can be selected. When selections are complete, click on
the Accept button to print those entries. The Close button will close the
dialog without sending any Address entries to the printer.
Add Entry
Allows the addition of a new entry to the database. Opens the Address
Editor dialog.
Delete Entry
Deletes the currently selected entry. Once deleted, the entry cannot be
recovered unless it exists on the Pilot. In that case, you must exit the
Address Manager and download the address database from the Pilot again.
Edit Entry
Opens the Address Editor to allow editing of the currently selected
address.
Address Editor
The Address Editor is fairly self explanatory. Just fill in the blanks,
select appropriate menu options for phone/email fields and add even add a
note if you want. Once you're done, click on either the Accept (if you're
editing an existing entry) or Add (if you're adding a new entry) button and
the editor dialog will close.
Note: that all changes to the Address database in XNotesPlus are not
available to be uploaded to the Pilot until you exit both the Address
Editor and the Address Manager!
Printing Envelopes
Another recent feature addition to XNotesPlus is the Envelopes dialog. This
window allows you to specify simple headers for printing on either #6
(letter) or #10 (legal) sized envelopes. The window contains 2 scrolled
text windows, an options menu of Point Sizes to use for the printed text, a
set of toggle buttons for choosing the envelope size, a toggle to use Bold
characters and a text input field for specifying the name of the printer to
use. It is also opened from the Address Manager.
The scrolled window labeled ``From:'' will be filled with your personal
address from the ``id'' file normally found in your $HOME/.xnotesplus
directory. If this file does not exist then this field will be blank. You
can type in any text you want for the From: address. Pressing the Save
button just below the scrolled window will save the text to your id file.
The To: field is automatically filled in whenever you make a selection from
the list of names in the Address Manager window.
The point size menu gives the list of available point sizes for the output.
The envelope will print in postscript using the nenscript program (which
must be in your path in order to work). The point size is passed as an
argument to nenscript. The printer field is also passed to nenscript,
however this is different than the printer command used to print notes.
With the Envelope dialog, the printer specified should be the printer name,
not the command used to print. Nenscript will handle the printing - it just
needs to know which printer to use. This is a little confusing and I hope
to have a better solution for it in a future release with better Print
support.
The toggles for setting the envelope size will simply determine how the
temporary file passed to nenscript will be formatted. The formats are
chosen to fit on their respective envelopes, but other than that the sizes
are not really exact. Again, this will change with better support for
printing, hopefully in the 4.0 release of XNotesPlus.
Note: The envelope feature is disabled if Nenscript cannot be found.
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