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Features include:
- Editable, searchable notes
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- Notes exchange between XNotes, Address Manager, and Todo Manager.

XNotesPlus: Users Guide - Calendar Manager

  1. Overview
  2. The Appointment Editor
  3. Known Issues



Overview

The Calendar Manager is a complete appointment tool, providing support for repeating appointments and advance notice alarms. The user interface consists of three tabs, one for current day appointments (the Today tab), one for viewing the current week of appointments (the Week at a Glance tab), and one for viewing the current month (the Month at a Glance tab).


The Today tab lists all appointments for the current day, ordered by their start time. A different day can be selected by clicking on the appropriate date in the calendar or by browsing the month or years using the arrows next to either. Clicking on any appointment will open the Appointment Editor dialog.


The Week at a Glance tab shows the current weeks appointments. The title for appointments for each day of the week are displayed in a scrolled list. Clicking on any appointment causes the Today tab to be displayed for that days appointments. The calendar at the bottom of the tab can be used to browse appointments for other weeks.


The Month at a Glance tab shows the current months appointments. Each day of the month has three fields - morning, afternoon, and evening. If an appointment starts between midnight and noon, it will cause an icon to be displayed in the morning slot. If an appointment starts between Noon and 6pm, it will be displayed with an icon in the afternoon slot. If the appointment starts after 6pm it will show up in the evening slot. If more than one appointment fills a slot, only one icon is displayed. Clicking on any day causes the Today tab to be displayed for that days appointments.

To add an entry, click on the Add Entry button at the bottom of any tab. The Close button will close the Calendar Manager dialog and, if open, the Appointment Editor.


The Appointment Editor

The Appointment Editor serves two purposes: it adds new entries to the appointment calendar and edits existing entries. If you click on an appointment in the Today list it will open the Appointment Editor with that appointments settings. If you click on the Add Entry button at the bottom of the Calendar Manager dialog, the Appointment Editor will open with its default settings. Clicking on Accept will save the appointment (new or updated). Clicking on Close will close the dialog with making any changes or adding a new entry.

There are two sets of option menus for setting the start and stop times. Start times are important: they define where an appointment shows up in the calendar and when alarms should go off. Stop times are, currently, just for you own information. They can be set to anything. In the future stop times will be used to calculate conflicts in your schedule.

On the right side of the editor at the top are a set of periodic repeat options: None, Daily, Weekly, Monthly and Yearly. To make an appointment repeat you must choose something other than None. The repeat period should be obvious from the names of the options.

Repeating appointments need an end point. When you select a repeating option the Repeat Forever/Until options become accessible (if None is the Repeat Option setting then these options are grayed out). If you want the appointment to repeat forever, click on the Forever option. If you want it to repeat till a certain date, click on the Until option and select a date for the appointment to end. The default end date is the current date.

Alarms can be set for any appointment. There are two alarms possible. The first is the alarm that goes off at the start of the appointment. To enable this alarm, click the On field to the right of the Set Alarm... text. The other alarm is an advance notice. Only one advance notice can be set. It can be set for minutes, hours or days in advance. Once this alarm goes off you will not be notified again until the appointed time. You must have the appointed time alarm enabled to use the advance alarm. If the advance amount is 0 then no advance is used. Once the advance has gone off, and the appointed time alarm has not, you can set another advance alarm.

Every appointment has a Summary which is the title for the appointment. You can leave this field blank and just use it for a generic alarm if you'd like (don't forget, XNotes also have alarms you can set for this same purpose). You can also add a note to the Appointment. The Note is only visible (and editable) from the Appointment Editor window.

Known Issues

There is no facility for showing appointment conflicts.

The current week view will not span months.

Alarms for XNotes are not related to Calendar alarms, so the audio alarms for XNotes cannot be used with Calendar alarms.



Michael J. Hammel
2004/02/27
webmaster@graphics-muse.com
http://www.graphics-muse.com