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Other links:
Pilot-Link

Features include:
- Editable, searchable notes
- Spell checking
- Visual/Audio alarms
- Email notes
- Import/Export notes with Pilot features
- Calendaring
- Sync, backup, restore
- Install, delete, fetch Pilot db's & files
- Notes exchange between XNotes, Address Manager, and Todo Manager.

XNotesPlus: Users Guide - Using the Address Manager

  1. Address Manager Functions
  2. Address Editor
  3. Printing Envelopes



Using the Address Manager

The Address Manager is a complete implementation under XNotesPlus of the PalmOS's user interface to the Address database. You can edit entries locally and upload them back to your PDA.

WARNING for users of any version previous to v3.5: In order to use the Address Manager you must download your address database from your PDA again (using the Pilot Tool feature), even if you've already done so in the past. The Address Manager relies on some new features in the Pilot-Link software in order to obtain category information. If you try to run Address Manager using the old format of the xnaddress file, XNotesPlus may crash!

The dialog window for the Address Manager contains a scrollable list of names on the left. On the right is a menu of available categories, just as they are on your PDA. Selecting a new category will filter the names on the left to only those entries in that category. Below the categories menu is a menu for filtering the list of names even more. You can filter on the last name field, first name field, or city or state fields. Below this menu is a text field for entering a string to filter on in the selected field. The string is case insensitive and does not have to be a complete word.

Below the Filter options is a text area with an XNotesPlus logo. Here is where the complete contents of the currently selected Address entry is displayed. Click on any entry in the list and this area is updated automatically. If you deselect the current entry (ie no names are selected) then an appropriate message is displayed here. Note that only one entry from the list of names can be selected at any given time.

Address Manager Functions

At the bottom of the dialog are multiple buttons:

Envelopes

Opens the Print Envelopes dialog. Here you can print an envelope based on the currently selected address and a predefied From address.

Close

Closes the Address Manager dialog.

Print

A message window opens prompting you to select the entries to print. One or more entries can be selected. When selections are complete, click on the Accept button to print those entries. The Close button will close the dialog without sending any Address entries to the printer.

Add Entry

Allows the addition of a new entry to the database. Opens the Address Editor dialog.

Delete Entry

Deletes the currently selected entry. Once deleted, the entry cannot be recovered unless it exists on the Pilot. In that case, you must exit the Address Manager and download the address database from the Pilot again.

Edit Entry

Opens the Address Editor to allow editing of the currently selected address.



Address Editor

The Address Editor is fairly self explanatory. Just fill in the blanks, select appropriate menu options for phone/email fields and add even add a note if you want. Once you're done, click on either the Accept (if you're editing an existing entry) or Add (if you're adding a new entry) button and the editor dialog will close.

Note: that all changes to the Address database in XNotesPlus are not available to be uploaded to the Pilot until you exit both the Address Editor and the Address Manager!



Printing Envelopes

Another recent feature addition to XNotesPlus is the Envelopes dialog. This window allows you to specify simple headers for printing on either #6 (letter) or #10 (legal) sized envelopes. The window contains 2 scrolled text windows, an options menu of Point Sizes to use for the printed text, a set of toggle buttons for choosing the envelope size, a toggle to use Bold characters and a text input field for specifying the name of the printer to use. It is also opened from the Address Manager.

The scrolled window labeled ``From:'' will be filled with your personal address from the ``id'' file normally found in your $HOME/.xnotesplus directory. If this file does not exist then this field will be blank. You can type in any text you want for the From: address. Pressing the Save button just below the scrolled window will save the text to your id file. The To: field is automatically filled in whenever you make a selection from the list of names in the Address Manager window.

The point size menu gives the list of available point sizes for the output. The envelope will print in postscript using the nenscript program (which must be in your path in order to work). The point size is passed as an argument to nenscript. The printer field is also passed to nenscript, however this is different than the printer command used to print notes. With the Envelope dialog, the printer specified should be the printer name, not the command used to print. Nenscript will handle the printing - it just needs to know which printer to use. This is a little confusing and I hope to have a better solution for it in a future release with better Print support.

The toggles for setting the envelope size will simply determine how the temporary file passed to nenscript will be formatted. The formats are chosen to fit on their respective envelopes, but other than that the sizes are not really exact. Again, this will change with better support for printing, hopefully in the 4.0 release of XNotesPlus.

Note: The envelope feature is disabled if Nenscript cannot be found.



Michael J. Hammel
2004/02/27
webmaster@graphics-muse.com
http://www.graphics-muse.com